Anatomy of a Great Sales E-mail

Mike Gilronan
2 min readJan 24, 2021


A genuinely well-executed prospecting email

I received the above e-mail after inquiring about a property on Although the challenges of buying real estate right now are well-documented, there are still transactions happening, and I was struck by how, in a succinct note, the agent was able to:

· provide information about the listing

· provide context for the sale in light of the current market conditions

· make clear the benefits of working with this agent, and

· ask me for my business.

As someone with experience selling and prospecting, and who admires well thought-out business communication, I had to take note. Let’s take a look at what was so good:

1. Provide Context. Immediately, the agent provided context for this message, making it clear that it’s a “warm” call, not a cold call. The agent immediately told me the context for the message, and this should always be up front, in response to the omni-present question: “Why would I take my time to read this message?”

2. Underscore the challenge that you know your prospect faces. Use facts and data to show empathy and knowledge, compel action, and reflect a sense of urgency.

3. Clarify how you can help solve the problem. Access to more detailed listing information, access to properties before they go on the market, a knowledgeable local resource to serve as prospective buyers’ eyes and ears.

4. Ask for the sale. Always, always provide a call to action. Give the prospect something to do if interested.

There are a hundred ways this (or any) prospecting process could go wrong, but the execution of this simple e-mail went right. It reflects organization, clear thinking, market insight, empathy, an understanding of the value offered, and a bias toward action. Bravo!



Mike Gilronan

Project management, financial management, and knowledge management. Microsoft 365 aficionado. Opinions and Philly attytood are my own.